Collection Notice
The Department of Transport (DoT) is committed to protecting your privacy. Any personal information collected, handled, stored or disclosed about you through our services shall be managed in accordance with the principles of Victorian privacy laws.
Personal information is “information or an opinion (including information or an opinion which is on a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained from the information or opinion”.
This collection notice explains how DoT handles the information we receive about you when you engage with us to enter the Custom Plates 2022 Formula 1 Heineken Australian Grand Prix – Gift Voucher Competition.
For information about how we handle the information we collect about you, please refer to our Privacy Policy. You also have a right to access any personal information we hold and may ask us to update or correct your personal information.
What information we are collecting
The information you give us by entering the Custom Plates 2022 Formula 1 Heineken Australian Grand Prix – Gift Voucher Competition will include your personal information, being your first name, surname, email address and telephone number.
Why we are collecting your information
We collect and use your information when it is necessary to fulfil our functions or engage in related activities, such as to facilitate your participation in the Custom Plates 2022 Formula 1 Heineken Australian Grand Prix – Gift Voucher Competition and to collect any information required to administer it or provide services associated with it.
We collect and use your personal information to:
- process your competition entry and to determine whether you are eligible for entry into the competition
- conduct a random draw of all eligible competition entrants of the competition
- contact you by phone or email (if you’ve been judged as one of the four competition winners) to advise that you are the competition winner and that you’re required to confirm your identity
- manage delivery of the prize (if you are judged as the competition winner) for the $495 Custom Plates gift voucher which fulfilled by the DoT
- add your personal details to the Custom Plates mailing list in the event you’ve opted-in to join the Custom Plates mailing list and received marketing communications by Custom Plates
- We may also collect and/or use your information if we are required to cooperate with law enforcement authorities, if we are authorised to do so by law, or to comply with the law.
Anonymity
We respect your choice to remain anonymous, and you may interact with us anonymously where it is lawful and practicable for you to do so. However, sometimes, it may not be possible for us to provide information, deal with a complaint or perform other functions unless we can identify you.
Our competition form sets out the information we need from you and may contain mandatory fields. You will not be able to submit your entry without providing all the relevant information.
Who we share your information with
Your information may be shared with our employees and others who need access to it as part of their duties for the reasons set out above, or otherwise where permitted by law.
We use Mailchimp to send email updates to customers who have signed up for them. We only provide Mailchimp with email and name data, to enable it to customise emails. Mailchimp is based in the USA. The information is held by Mailchimp on servers in the USA, and may be provided to third parties in certain circumstances. Its privacy policy can be found at Mailchimp: Privacy Policy (External link). If you agree to join the Custom Plates list and opt-in to receive marketing communications, you are consenting to the use of Mailchimp and to the transfer of your personal information to servers held overseas.
Contact us
If you have any questions about this competition, please contact the Custom Plates team at [email protected].